Management in Numbers

By applying the solution in the referenced AP Lab, it was perceived eliminatation of mislabeling errors in microtomy, significantly reduction of TurnAround Time (TaT), effacement of errors in ordering for further case examination, revenue increment by handling more cases and significant decrement in procurement costs

Case Study

BiopsySoft APLIS & HTS is several years in production in Istodierevitiki (www.biopsy.gr) Anatomic Pathology Laboratory (established in 1991).

Istodierevnitiki AP Laboratory’s major objective is the histological examination in tissue specimens accrued from operative/surgical treatment and biopsies. Istodierevnitiki provides a complete set of Anatomic Pathology examinations (histological, frozen section, histochemistry, immunohistochemistry and molecular diagnosis).

TurnAround Time
TaT decrement and Mislabeling prevention
TaT Before
BiopsySoft
(in days)
TaT After
BiopsySoft
(in days)
Drop
Small Cases 2.65 2.18 17.70 %
Medium Cases 3.32 3.20 3.51 %*
Large Cases 3.87 3.34 13.59 %

(*) The medium cases are usually more complex, leading to relatively bounded TaT

 
Zero mislabeling errors in microtomy
Accessioning process resulted in zero (0) errors because of 100% identification of medical referral towards specimen containers of the case
Reduced turnaround time (TaT) in six months post go-live
Qualitative Metrics:
  a) ΤaΤ of Incidents
  b) Non conformities
  c) Risk Management
  d) Internal Audits
Eliminated 3 specimen logs (excel files and paper-based work lists) for all workstations, previously used for labor-intensive manual tracking and safeguarding
Work list preparation elimination through work list automation grossing, embedding and microtomy
Zero errors in ordering for further case examination through histochemistry, immunohistochemistry and new cuts
Volume
Before
BiopsySoft
Volume
After
BiopsySoft
Increment
Cases 8,653 9,305 7.53 %
Specimens 12,197 13,191 9.79 %
Cassetes/Blocks 45,197 48,479 7.26 %
Slides 64,211 69,128 7.66 %
Volume
~8% Increment of cases processed
Eliminated cassette and slide handwriting labels time 282 Whrs (35 WDs Earned by Worklist automation)
Increased volume towards increased complexity of cases
Increased revenue approximately by 8%
Procurement Decrement by 15%
Decreased time spent comparing slide to block
Decreased block search time
Working Hours
Hand-Writing Elimination in all Workflow Steps
Writing Labels
Before
BiopsySoft
Writing Labels
After
BiopsySoft
Benefit
Cassetes/ Blocks 148 0 148
Slides 134 0 134

(*) Working Hours per Year

Sifnou 24, Ag. Paraskevi

PO 15343

Athens, Greece

+30.210.6017.631
+30.6947.150.523
+30.6977.654.223